Quick Step Guide - Transmittals, Deposits, and Cash Management

Processing Transmittal

1. Click Process Transmittals in Primary Task box in the upper left corner.
2. Review the receipts listed in the main workspace.
3. Use the View Tab, Quick Search or Advanced Search to display only the receipts to be included in the transmittal.
4. Click Process Transmittals button.
5. Enter the Deposit Date: at the top of the Confirm Process Transmittals window.
6. If using Post to GL On Process Deposits the Deposit Date will be the Transaction Date in the GL.
7. Verify the amount to be deposited in each bank account.
8. Click Process Transmittal button.
9. Click the Print Icon in the upper left corner to print a copy of the Transmittal Report to turn in with money.

Receive/Reconcile Transmittals

1. Click Cash Management in the Primary Task Box.
2. Select the incoming transmittal.
3. Click Transmittal Reconciliation.
4. Input the Received Date, Total Cash, Check(s) Amount, and Check Numbers as needed.
5. When Balance = $0.00 click Save.
6. Click the Print Icon in the upper left corner to print the receipt for signature.

Deposit Receipts

1. Click Process Deposits in Primary Task box in the upper left corner.
2. Review the receipts listed in the main workspace.
3. Use the View Tab, Quick Search or Advanced Search to display only the receipts to be included in the deposit.
4. Click Process Deposits button.
5. Enter the Deposit Date: at the top of the Confirm Process Deposits window.
1. If using Post to GL On Process Deposits the Deposit Date will be the Transaction Date in the GL.
2. Verify the amount to be deposited in each bank account.
6. Click Process Deposit button.

Cash Transfer

1. Click Primary Task | Cash Management | Tools Tab | Cash Transfer.
2. Click New button.
3. Select the Transfer Date.
4. Select the From Account. Moving the money from this account.
5. Select the To Account. The account the money is going into.
6. Enter Amount to transfer.
7. Make sure Create G/L Transaction is checked to write the journal entry.
1. If no journal entry is needed, uncheck the Create G/L Transaction box.
2. If no journal entry is needed, skip steps 8 & 9.
8. If bank account is shared by multiple funds, the From Bank Account Fund must be determined.
9. Spread the transfer to the available funds, listed in the grid, as needed.
10. Click Save.

NOTE: This feature requires the use of due to/from accounts when making journal entries.

New Reason Codes

1. Click Primary Task | Cash Management | Tools Tab | Reason Codes.
2. Click New button.
3. Select if the code is a Bank Credit or Bank Debit.
1. Bank Credit = Increase account at the bank.
1. This is a debit entry in ***-000-001.000
2. Bank Debit = Reduces account at the bank.
1. This is a credit entry in ***-000-001.000
4. 4. Enter the Name for the Reason Code.
5. 5. If this codes will update the G/L for any reason, check the Update G/L
6. 6. Enter the Department Code section (2nd group of 3 #’s) of the account number.
7. 7. Enter the Account Code section (3rd group of 3 #’s) of the
8. account number.8. Enter a SubAccount Code. You can enter 000 if you choose.
9. 9. To have this code display in the Reason Code list to use, make sure the check box for Active is marked.
1. A. Inactive will remember the codes, but they will not be available to use.
10. 10. Click Save.
11. 11. Click Close to exit the tool.

Cash Adjustments

1. Click Primary Task | Cash Management | Tools Tab | Cash Adjustments.
2. Click New button.
3. Select the type of adjustment Bank Credit or Bank Debit.
1. If adjustment is a Return Item you will need to jump to that section.
4. Select Bank Account.
5. Select Reason Code.
6. Enter Transaction Date.
7. Enter Amount.
8. If Reason Code is set up to make journal entries, make sure Create G/L Transaction is check marked to make the entry.
1. Unchecking the box will make adjustment in CR only and no journal entry.
9. Allocate the proper amounts to the desired funds.
10. Click Finish.

Return Items
1. Click Primary Task | Cash Management | Tools Tab | Cash Adjustment.
2. Select Return Item.
3. Select Bank Account affected by the Return Item.
4. Enter Transaction Date.
5. Click Next button.
6. Choose the Type of Return.

Return an entered, deposited receipt is for reversing an entire receipt already in the system.

1. Select Return a entered, deposited receipt
2. Click Next button.
3. Use the dark grey box as a Quick Search to narrow receipt search to find the desired receipt.
4. Click Search to display the filtered receipts.
5. Click the Check Box next to the receipt(s) to be returned.
6. Click Next button.
7. Verify Transaction Summary Screen.
8. Click Finish.
9. Click Close to exit the tool.

Create a new returned item receipt starts a new receipt to recognize a refund to a customer.

1. Select Create a new returned item receipt.
2. Click Next button.
3. Enter information just like a receipt.
4. The Amount should be negative.
5. Click Next.
6. Verify Transaction Summary Screen.
7. Click Finish.
8. Click Close to exit the tool.