Quick Step Guide – Setting Up Summary, Transaction & Quick Codes

Setting Up Summary Codes

1. Click Manage Transaction Codes in the Primary Task box in the upper-left corner.
2. Click the Tools tab.
3. Click on Summary Codes.
4. Click the New button.
5. Enter a unique identifying code for the Summary Code.
6. Enter a Description that will help identify the accounts used.
7. Choose the Department with which the code is to be used.
8. Choose the Debit Account # from accounts available in the General Ledger (G/L).
9. The Bank Code determines in which bank the funds will be deposited.
10. The Active checkbox allows you to remove an old code from the selection lists.

Setting Up Transaction Codes

1. Click Manage Transaction Codes in the Primary Task box in the upper-left corner.
2. Click the New button in the Manage Transaction Codes workspace.
3. Select the CR Department, for which you want to assign the code, from the drop-down menu by clicking on the Down Triangle button to the right of the Department box.
4. Enter the Transaction Code of your choice in the text box.
1. NOTE: Many clients use the account number to be debited without dashes or dots.
5. Enter a Description that will further explain with what the code is associated.
6. Check the Enter G/L Summary in receipt box if you wish to create a miscellaneous code that allows the user to choose the debit and credit accounts at the time of receipt entry.
7. Check the Active box to have the code appear as an option during receipt entry.
8. Calculation Type
1. Flat - Takes the amount entered in the grid and places it in the receipt, over-writing any other entries for the code.
2. Percent - The total of all the detail lines must add up to one-hundred percent to save the transaction code. This is used to spread a payment to various revenue accounts by a pre-determined percent.
3. None - Requires the user to enter the amount to be attributed to the code at the time of receipt entry.
9. Choose the Summary Code (created in the Summary Code Tool) to assign the account to be debited by this code.
10. Choose the Reporting Category (created in the Reporting Category Tool) to assign the appropriate category for filtering in reports. (Optional)
11. Choose the G/L Account to be credited by this transaction.
12. If a Calculation Type was chosen, enter the amount/percentage to be assigned to this Credit Nbr.

NOTE: There can be more than one set of accounts assigned to a transaction code. Add as many as needed by using the ‘+’ and ‘-‘ buttons at the bottom of the work space.

Setting Up Quick Codes

1. Click Manage Transaction Codes in the Primary Task box in the upper-left corner.
2. Click the Tools tab.
3. Click on Quick Codes.
4. Click New button.
5. Choose the CR Department with which the code is to be used.
6. Enter a Description that will help identify the group of Transaction Codes used.
7. The Active checkbox allows you to remove an old code from the selection lists.
8. Begin adding Transaction Codes to the list by clicking in the workspace or click the ‘+’ at the bottom of the box.
9. Add additional Transaction Codes by Tabbing to the next line or click the ‘+’.

NOTE: To remove a line, click once on the transaction code to be removed. After the line is highlighted, click the ‘–‘ at the bottom of the box.